Rough Diamond Trader Registration Circular

24-hour hotline : 23 922 922

e-mail address : enquiry@tid.gov.hk

Ref : GL250

13 January 2016

Dear Sirs,

Rough Diamond Trader Registration Circular No. 1/2016

Introduction of a New Arrangement for Payment of Application Fees for Kimberley Process Certificates Lodged through E-Account

This is to inform the trade that, with effect from 1 February 2016, the Trade and Industry Department (TID) will introduce a new arrangement for payment of application fees for Kimberley Process Certificates (Import) and Kimberley Process Certificates (Export) lodged through the E-Account.

Existing Arrangement for Payment of Application Fees

2. At present, rough diamond traders who have registered with TID for electronic submission can lodge their applications for Kimberley Process Certificate (KP Certificate) electronically via the internet (E-Application). When TID has completed the pre-vetting of the E-Application, an email will be sent to the applicant. The applicant or an authorized representative can print the email and bring it to the Rough Diamonds and Ozone Depleting Substances (RDODS) Licensing Unit. Under the existing arrangement, a payment slip will be issued to the applicant who will go to the Shroff and Form Sales Counter (Shroff counter) to make the required payment. After payment, the applicant will return to the RDODS Licensing Unit to complete the lodgement procedures and collect the KP Certificate.

New Arrangement for Payment of Application Fees

3. With effect from 1 February 2016, when TID has completed the pre-vetting of the E-Application, a "Collection Notification" will be sent to the applicant. The applicant or an authorized representative can print the Collection Notification and bring it directly to the Shroff counter to make payment. Upon payment of the required fees, the Shroff counter will make a franking imprint at the bottom of the Collection Notification. The applicant can then go to the RDODS Licensing Unit to complete the lodgement procedures and collect the KP Certificate. Samples of the Collection Notification for Kimberley Process Certificate (Import) and Kimberley Process Certificate (Export) are at Annex 1 and Annex 2 (pdf format) respectively.

4. Under the new arrangement, traders can print the Collection Notification and go directly to the Shroff counter to make payment. They can save one trip as they are no longer required to go to the RDODS Licensing Unit to obtain the payment slip. Please note that new arrangement aims to facilitate traders in making payment for the KP certification fees only. Please be reminded that the existing requirements for the issue of KP Certificate remain unchanged. Applicants or an authorized representative are required to sign and stamp the company chop on the KP Certificate before it is issued.

5. Information on the location of the Rough Diamonds and Ozone Depleting Substances Licensing Unit and the Shroff and Form Sales Counter are as follows:

Rough Diamonds and Ozone Depleting Substances Licensing Unit
Address: Room 1604, 16/F,
Trade and Industry Tower,
3 Concorde Road, Kowloon City,
Hong Kong

Shroff and Form Sales Counter
Address: Room 1309, 13/F,
Trade and Industry Tower,
3 Concorde Road,
Kowloon City,
Hong Kong

Application for Kimberley Process Certificate via electronic submission

6. Registered rough diamond traders who have registered an E-Account with TID are encouraged to lodge applications for KP Certificate via electronic submission. For those traders who have not registered an E-Account, you may wish to do so and enjoy the convenience of lodging your application for KP Certificate via electronic submission. An application form for E-Account can be downloaded from the TID website below. You may also wish to view the on-line demonstration of the E-application procedures: http://www.tid.gov.hk/english/aboutus/form/publicform/nontextiles/files/tid138.pdf https://www.tid.gov.hk/portal/diamond/demo/demo_e.html (for on-line demonstration of the E-application procedures)

ENQUIRIES

7. If you have any enquiries about this circular, please contact the Rough Diamonds and Ozone Depleting Substances Licensing Unit at telephone number 2398 5557.

Yours faithfully,

(Miss Crystal YAN)

for Director-General of Trade and Industry