Textiles Publications

Guidance Notes on
Completion of Textiles Notifications lodged in Paper Form

Traders registered under the Textiles Trader Registration Scheme (TTRS) are, subject to their compliance with a set of conditions, exempted, during the validity period of their registration, from the licensing requirement of the Import and Export Ordinance in respect of textiles which fall within the scope of the scheme. When a registered textiles trader relies on the exemption granted to him under the TTRS to import or export such textiles, he must cover his imports and exports with notifications.

  1. Textiles notifications can be lodged in paper form or in electronic form to the Trade and Industry Department. This guidance note sets out the various types of notifications in paper form and specifies how they should be completed and submitted. For guidance notes on completion of electronic textiles notification, please refer to Textiles Trader Registration Circular No. 16/2003 dated 28 May 2003 which can be downloaded from http://www.tid.gov.hk/english/aboutus/tradecircular/ttrc/2003/ttrc162003.html. 

Types of Textiles Notifications

  1. There are four types of textiles notifications:

Type

Purpose

(a) Import Notification To cover imports of textiles from the Mainland
(b) Export Notification I

To cover exports of textiles of Hong Kong origin to the Mainland or to economies which have applied safeguard measures on textiles imports from the Mainland, currently the US and the EU.

(c) Export Notification II To cover exports of textiles of non-Hong Kong origin to the Mainland or to economies which have applied safeguard measures on textiles imports from the Mainland, currently the US and the EU.
(d) Transhipment Notifications To cover transshipments of textiles

Completion of Notifications

  1. Notifications to be lodged in paper form must be completed according to specified requirements. The requirements which are applicable to all types of notifications are set out at Annex 1 (pdf format) and specific requirements for completing import notification and transshipment notification are set out in Annex 2 and Annex 3 (pdf format) respectively. Specimens illustrating the application of these requirements and requirements specific to individual types of notifications are at Annexes 4 to 10 (pdf format). Before completing a notification, a registered textiles trader is also advised to read carefully the updated conditions of exemption set out in Textiles Trader Registration Circulars issued by the Department and the Conditions of Use at the back of the notification forms. 

Annex
(pdf format)

Type of Notification

Remarks

1

Requirements applicable to all types of notifications to be lodged in paper form

2

Specific requirements applicable to Import Notification (Textiles) to be lodged in paper form

3 Specific requirements applicable to Transhipment Notification (Textiles) to be lodged in paper form
4 Import Notification Imports of textiles from the Mainland
5 Export Notification I Exports of textiles of Hong Kong origin to the Mainland, the EU and the US.
6 Export Notification II Exports of textiles of non-Hong Kong origin to the Mainland, the EU and the US.
7 Transhipment Notification (In-bound) transhipments of textiles with both the in-bound and out-bound journeys handled by the same carrier/freight forwarder
8 Transhipment Notification (Out-bound) transhipments of textiles with both the in-bound and out-bound journeys handled by the same carrier/freight forwarder
9 Transhipment Notification (In-bound) transhipments of textiles with the in-bound and out-bound journeys handled by different carriers/freight forwarders
10

Transhipment Notification (Out-bound)

 transhipments of textiles with the in-bound and out-bound journeys handled by different carriers/freight forwarders 

  1. Notifications which are not completed in accordance with the specified requirements are invalid; they cannot be used to cover imports, exports and transhipments of textiles.

Warning

  1. For textiles notifications to be lodged in paper form, traders are reminded to use the appropriate forms, and to complete the notification forms properly without omission of any of the required particulars. All handwritings on paper textiles notifications must be legible. The Department takes a serious view on textiles traders breaching any of the conditions of exemption under the TTRS or committing an offence under the Import and Export Ordinance. Notifications which are not completed in accordance with the specifications made by the Director-General of Trade and Industry are considered invalid. Importing or exporting textiles without a valid notification or licence constitutes an offence under the Import and Export Ordinance and the trader concerned in liable on conviction to a fine of $500,000 and to imprisonment for two years. In addition, the Director-General of Trade and Industry may take administrative actions against a registered textiles trader independent and irrespective of any prosecution action which may be instituted against him. Such administrative actions may involve but shall not necessarily be confined to the revocation and suspension of any exemption and/or registration granted without refund of the registration fee and the refusal to renew any exemption and/or registration granted.

Enquiries

  1. Enquiries relating to completion of textiles notifications should be directed to:

Customer Service Centre
Textiles Licensing Branch
Trade and Industry Department
2/F, Trade and Industry Department Tower
700 Nathan Road, Mongkok
Kowloon
(Tel: 2398 5288)

 

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Last revision date: 23 May 2008